Duke University Hospital is consistently rated as one of the best in the United States and is known around the world for its outstanding care and groundbreaking research. Duke University Hospital has 957 inpatient beds and offers comprehensive diagnostic and therapeutic facilities, including a regional emergency/trauma center; a major surgery suite containing 51 operating rooms; an endo-surgery center; an Ambulatory Surgery Center with nine operating rooms and an extensive diagnostic and interventional radiology area. In fiscal year 2018, Duke University Hospital admitted 42,916 patients and had 1,085,740 outpatient visits in fiscal year 2017.
U.S News & World Report named Duke University Hospital #1 in North Carolina and #1 in the Raleigh-Durham area in 2018-19.
Duke University Hospital is ranked in the top 20 nationally for seven adult specialties, including cardiology and heart surgery, nephrology, ophthalmology, orthopedics, pulmonology, rheumatology, and urology.
In addition to its hospitals, Duke Health has an extensive, geographically dispersed network of outpatient facilities that include primary care offices, urgent care centers, multi-specialty clinics and outpatient surgery centers.
General Description of the Job Class
Investigate, resolve, document and report organization-specific patient and visitor compliments and concerns to leadership and staff. Develop, implement and participate in customer service and patient relations initiatives related to the Duke University Hospital. Provide monthly accountability and variance analysis of Balanced Scorecard Customer Service Outcomes to assigned Clinical Service Unit(s).
Duties and Responsibilities of this Level
Facilitate resolution of complaints/grievances/requests for Patients & Visitors for assigned Clinical Service Unit.
Respond to suggestions and compliments submitted by patients and provide positive reinforcement to involved staff.
Document patient/visitor concerns to include patient demographic data, synopsis of incident, actions taken to resolve, and outcome; input into Feedback Monitor database. Compose letters or e-mails to patients, visitors, or PDC/Health System physicians, leadership, ensuring grammatical accuracy and according to the terms of the Duke grievance policy.
Coordinate interventions/services with PDC Customer Service and Patient Relations, Patient and Visitor Relations and Risk Management.
Collaborate with unit leadership to meet customer service and clinical quality outcomes for the customer service segment of the balanced scorecard on assigned CSU.
Identify systems related problems, via patient/visitor data, and work collaboratively with physicians, administrators and staff to resolve. Conduct monthly accountability and variance analysis of balanced scorecard customer service outcomes.
Analyze complaint/grievance data and collaborate with CSU Leadership and staff on a monthly basis.
Assist in the preparation of annual and quarterly executive reports for senior leadership; present data to leadership teams.
Develop a consultant relationship with assigned clinics/units to build and sustain a patient/customer-focused culture.
Lead Customer Service Training for staff on assigned CSU.
Participate on committees, work groups, and/or process improvement teams that improve patient/customer satisfaction. Notarize Advance Directives for DUHS/PDC patients by request; serve as a resource to answer questions regarding Advance Directives.
Influence change across the Clinical Service Unit
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Work requires Bachelors degree in Behavioral Science or related field.
Three years of customer service experience, preferably in a health care setting.
Degrees, Licensure, and/or Certification
Notary Public Preferred
Knowledge, Skills, and Abilities
Possess strong customer service skills/interpersonal interactions; ability to handle difficult and angry people constructively; savvy enough to interact with physicians/senior leadership
Excellent analytical skills, including analysis, planning, organizing, and troubleshooting
Proficient in Windows-based operating software/systems Good oral and written communication skills; presentations skills
Ability to work with minimal supervision
Adaptability with high tolerance for ambiguous work situations
Knowledge of health care, HMO/health insurance and/or Duke Medical Center experience
Must work in conjunction with staff in a supportive way to troubleshoot and resolve issues Must be visible to staff, offering support and modeling service behaviors and concern resolution processes
Must be able to address difficult, awkward situations with tact and diplomacy
Must be a team player and have proven success applying a team approach to obtain resolution to an issue or successfully accomplish a goal.
Must be informed regulatory healthcare representatives for the patient and organization; must be able to communicate patient and visitor rights and responsibilities to patients, family members, and staff
Distinguishing Characteristics of this Level
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
As a world-class academic and health care system, Duke Health strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.